Special Projects, Conferences, and Events

Special event forms and policies

Protocols and guideline
Conference setup form (link)
Conference Fund Setup Instructions (pdf)
Sample Conference Chart of Accounts (Excel)
Conference and Event Online Sales Form (Excel)
Conference and Event On-line Sales Form (pdf)
Sample Documentation for Conference ePly Registration fees deposit (pdf)

Waiver
Sample Parental Waiver Form (pdf)

Support for your conference, symposium, or event

Web Services, Financial Services, and Academic Learning Services

If you are planning a conference or event that involves a registration fee, we are here to support and guide you in planning and processing your event.

To begin this process, please complete the Event Request Form below. If you have any problems, please contact Amanda Saoud Amanda.Saoud@smu.ca, Conference Planning Coordinator, Academic Learning Services

Once the form is submitted, Amanda will contact you to set up a meeting to discuss and begin planning your event.

Please note:
If the Conference is being held in conjunction with an external organization such as a regional or national association, a conference hosting agreement should be executed between the University and the external organization. The agreement establishes the scope of the conference, responsibilities for each party, insurance requirements, authorized signing authority for expenditure approval, and financial responsibilities in the event of a surplus or loss. The agreement should be signed by an EMG Member, the Saint Mary’s Conference Organizer and an authorized signing authority for the external organization.

Event Request Form

Has the vent been approved by the Vice-President, Academic and Research; Dean; or Departmental Chair? *
Name *
Name
Is this the first time this event has been mounted? *
Is there a registration fee? *
Is there an external partner? *

The Conference and Event Coordinator, Academic Learning Services, will contact you within 2 working days.